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<br />.~ 2-74
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<br />MARTINSVILLE CODE
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<br />are correct and which, inhisjudgment,shouldbe paid by the city. Those invoices which are not
<br />legal obligations of tbecity shall be returned to the department, board, commission, office or
<br />agency with which the same originated, with. written notation thereon of reason for refusal.
<br />(Code 1971~ U 6~32,6-34)
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<br />Sec. 2-7,5. Payrollsg~nerally.
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<br />(a) With the exception of , the school board, each department head, 'board, commission,
<br />offiee 91' agency shall certify, through the city manager, 'to the director of finance, a personnel
<br />record for each employee under his orits direction. This record shall indicate the nameofthe
<br />employee, his agent and address, name of nearest of kin,dateof 'employment, capacity in
<br />which employed, rate of compensation, rate of overtime pay, if any, and regular compensation
<br />to be paid each payroll period. The school board shall furnish similar information , direetly to
<br />the director of finance.
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<br />(b) The director of finance shall require, and be furnished with, awitbholdingcertific~te
<br />from each ,employee of the city. When an amended certificate' is filed. subsequ~t 'to the
<br />preparation of a payroll, the director shalinot ~ required to give effect to it until the following
<br />payroll.
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<br />(c) "The director of finance shall not issue any checks for the payment 'of .salaries, wages;
<br />eommissionsor ather forms of compensation, other than thosefiKedby :state law, unless there
<br />is listed on the payroll the name of the employee, the '.capacityin which he isempioyed, the rate
<br />and the amount earned during the period for which the enployee oroffitial is being paid, and
<br />any and all deductions from compensation fixed byi.l:aw,andtheproper ichar,gingof1the
<br />expenditures to the vari'OUS appropriation accounts 'of the city, .andanyother requirements
<br />which may be made by ordetofthe director offinance, subject:to approval ofthe city mmager.
<br />tCode 1'971, '~ ,6-36;Ord. No. 96-3, 4-9.;96)
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<br />Sec_2-1-G. Approval or disapproval "of payment.
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<br />The director {)'ffinanceshall not approve ,anypurcl1aseorder, payroll, invoice or voucher
<br />for materials,supplies. ~uipment or other things ,or services for any department, board,
<br />commission, office oragenl;y,unlessthe:re is to the, ;creditofsuch departInent,board,
<br />'commission, 'Office or agency, on the 'hooks and records of the <director offinance,an
<br />unencumbered appropriation sufficient to pay .for a'll such materials, 'supplies, equipment or
<br />things, 'Or unless prior approval and authorization is furnished, in writing, by the city
<br />'manager. In the event of an unencumbered .apprQpriation bal.ance ,being insufficient to .cover
<br />such iClaimspresented, the, director of finance shall notify, in writing, the .department,board,
<br />commission, 'officeor agency concerned of sueh fact and of'ms refusa1 to pay the same.
<br />(Code 1971, ~6-31)
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<br />Supp. No. 38
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<br />160
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