Agenda 12/14/1999 - Laserfiche WebLink

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with the owner's signature and a cost estimate. The Rehabilitation Specialist will also prepare the bid packages. The Housing Rehabilitation Program Board will be provided with a summary of each applicant and rehabilitation job for its approval prior to notifying contractors for bidding. The applicant must establish clear title to the property. The owner will have to provide a copy of the deed or mortgage. The owner could, however, provide proof of control of the property if he or she has made payments of property taxes and insurance for the period of ten years immediately preceding application submission. The Rehabilitation Coordinator will determine and document whether an applicant has an emergency situation (e.g. roof leaks, broken furnace, etc.) and will be given priority. Properties found to be lacking complete indoor plumbing will also receive priority ranking. Applications will be accepted at City Hall by the Housing Rehabilitation Coordinator during standard business hours, by appointment in the aptSlicant's home, or mailed directly to the Rehabilitation Coordinator for processing. The information provided on the application will be verified when it is determined the application form is complete, including an executed "release of information" authorization form that operates on an on-going basis as long as funds are available. All applicants will be notified by letter as to their application status. Persons whose applications are denied have 60 days from receipt of the letter to appeal the decision and will be notified of this in the letter. Contractual agreements specifying the responsibilities of all parties will be executed prior to the issuance of a Notice to Proceed. Documents to be executed include the deed of trust, promissory note or loan agreement, and three-party construction contract. VHI. PROPERTY REHABILITATION STANDARDS Rehabilitation improvements are restricted to the correction of deficiencies as determined by the HUD Section 8 Housing Quality Standards (Section 8 Inspection Checklist) and in accordance with the Virginia Department of Homing and Community Development's Supplemental Rehab Requirements for termite control, chimney safety, debris and trash removal, electrical components, safety, weatherization, etc. All property receiving assistance will be inspected by the Rehabilitation Specialist in adherence with the Property Rehabilitation Standards of this program. The City's CDBG Project Administrator, or his designee, will be responsible for an initial inspection of all properties eligible for rehabilitation assistance prior to the development of bid packages. This inspection report will be compared to the inspection report developed by the Rehabilitation Specialist to ensure all substandard conditions are identified. All properties rehabilitated will be brought in compliance with HUD Section 8 Housing Quality Standards and VDHCD's Supplemental Rehabilitation Requirements. The housing standards will be comprehensive, covering all housing equipment and construction elements. All property improvements funded through this program will relate to the City's adopted housing quality standard. Cosmetic improvements will be minimized and related to 12