Minutes 11/08/1988 - Laserfiche WebLink

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TUESDAY, NOVEMBER 8, 1988 Upon recommendation of City Manager Brown, who is studying the possibility that a facility, other than the building occupied by the Ham Learning Center, might be available, Council continued this request to its next regular meeting. Also, upon City Manager Brown's recommendation (or concurring therewith), and responding to a request from the City~s Transportation Safety Commission, Council deemed it in the best interest of the City not to authorize or approve a change in this Commission's By-Laws (Section 2.2 of Article II) which would permit continuation of membership on the Commission by citizen-members who, before their terms expire, become residents of other jurisdictions. In taking this position, Council noted that such a By-Laws revision might establish an adverse precedent as to membership rosters of other boards and commissions appointed by Council. Council acknowledged receipt of an Audit Report of the City's financial activities and conditions for the fiscal year ended June 30, 1988, as prepared by Ford, Hogg & Cobbe, CPA's, and as presented by Mr. Robert F. St. Lawrence, CPA, partner in the firm. The report noted no discrepancies or criticisms; and, in a comparison of actual audited fund surpluses with those estimated for the period beginning July 1, 1988, Finance Director Richard D. Fitts, in a written report to City Manager Brown pointed that the total actual surpluses exceeded estimated surpluses by $15,365.00. Also, in his report, Mr. Fitts related that a recent attempt to reconcile audited fund balances or surpluses with records he has personally maintained and continued revealed that he inadvertently made two substantial mistakes or accounting errors in 1984-85 which remained undetected until the recent reconciliation attempt. These, Mr. Fitts further reported, involved the handling of surplus-to-surplus