Minutes 01/09/1990 - Laserfiche WebLink

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2 TUESDAY, JANUARY 9, 1990. Most positions are advertised for three to five days, except administrative/professional positions which may be advertised for as long as one month. City employees are notified of vacancies by written notice which is posted in departments and worksites for a minimum of five working days in accordance with Sec. 3-2.2 (c) of the Employee Manual. Applicants are given the attached City of Martinsville Application form, which consists of three pages, plus a separate EQUAL EMPLOYMENT OPPORTUNITY INFORMATION supplement form. The application has to be dated and signed by the applicant in order to be valid. The EEO supplement is not a part of the application and completion of the form is not mandatory, as the application will be considered without the EEO information, but this data is needed to compile the annual EEO,4 report and is eventually placed in a separate file for this purpose. The applicant is requested not to put his/her name on the EEO supplement. The information on the EEO form consists of educational level, race and sex which is transferred to a reference list kept in a separate file in the Personnel Office. The application is then placed in a file folder with a label designating the name of the applicant, the date and the position applied for. 4. After the specified deadline date, applications for the advertised position are passed along to the appropriate department head with a memorandum from Personnel specifying the number of applications received, the advertisement dates, the recruitment sources utilized, with a request that the department bead send to the Personnel Office a list of all applicants interviewed for the position, along with any appropriate comments related to the interviews. The department head, with assistance from department supervisors where applicable, conducts a thorough evaluation and review of each application in terms of overall qualifications for a specific job or position, which includes academic background, Job-related experience, reference checks and evaluations. The application evaluation is performed without any information being passed along as to race or ethnic background of any applicants. The applications are then graded and screened, with those having the best qualifications being invited for an interview. The applicant having the highest qualifications, including interview results, is then offered the job or position regardless of race. The Personnel Office is informed by the department head when an applicant has been selected for the position, and a subsequent confirmation letter is sent to the applicant informing him/her of date of employment, starting salary, status of employment (probationary) and other pertinent information. A "regret letter" is sent by the Personnel Office to all persons applying for the advertised position as soon as possible after a Job is filled. The Personnel Office signs up the new employee on the first day of employment and the required forms are completed and relevant information given to the new employee.