Agenda 01/12/1999 - Laserfiche WebLink

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CITY OF MARTINSVILLE Enclosure January 7, 1999 #3 55 West Church Street P.O. Box 1112 Martinsville, VA 24114-1112 City Manager 656-5180 656-5280 FAX Community Development 656-5173 656-5280 FAX Electric 656-5183 638-2449 FAX 656.5280 FAX Finanee 656-5142 Director 656-5143 Accounting 656-5146 Billing 656-5118 FAX Fire 656-5325 656.5118 FAX Rousing Services 656-5190 656-5118 FAX Human Resources 656-5181 656-5280 FAX Police 656.5300 656-5306 FAX Public Works 656-5154 656-5280 FAX Purchasing 656.5354 656-5356 FAX Recreation 656-5140 656-5280 FAX Senior Services 656-5260 656-5280 FAX Water Resources 656.5157 656-5280 FAX TO: Earl B. Reynolds, Jr, City Manager FROM: Dewey P. Cashwell, Jr., Assistant City Manager SUBJECT: W.W. Moore Juvenile Detention Home - Agreement The attached Agreement constitutes the final document committing the City to use of the W. W. Moore Juvenile Detention Home Center for the housing of its juvenile offenders. You will recall that there was once the intent to create a regional authority to own and operate the facility, but the Danville City Coun- cil rejected that concept in favor of their City continuing to operate the facility, providing designated bed space to participating jurisdictions, and charging them a per diem rate that would include a fair share of the capital construction costs as well as operational costs. The per diem rate will go from $50 per day to $74 per day in FY 2000-2001, and the agreement to pay the higher amount will become effective upon the issuance of a certificate of occupancy for the expanded facility during that fiscal year. Costs for all participating jurisdic- tions are net, following subtraction of State contributions to the regional faci- lity and charges to non-participating jurisdictions. The State will be participat- ing at a 50% level towards construction costs, as this is a regional facility. Total estimated project costs for the renovation and expansion of the facility ~om 30 to 60 beds, with an additional 15 beds available from the core facility, is $6,215,950, with estimated reimbursement from the State for capital costs at $2,710,990. As high as the per diem cost may seem, it is considered to be a bargain in today's world of juvenile services, to which Robert Foster, our new Court Service Unit Director, can attest. He will be present to respond to any questions you might have concerning current needs and use of this facility by the 21st Judicial District. Folks in the district seem very pleased with the fact that they will now have a total of 13 beds designated for their exclusive use, of which 5 will belong to Martinsville. Danville needs to move forward on the bid out of the project, and must have approval of your Resolution and that of the other participating jurisdictions on this agreement in order to do so. Your agreement requires us to commit all of our eligible juveniles to this facility, and payment of the per diem rate as calcu- lated by the formula shown. Our estimated annual costs for budget purposes for the first year are shown at $138,330.95. Offier Inquires 656-5000 AREA CODE Staff recommends that City Council approve a Resolution authorizing the City Manager to execute this Agreement. DPCJr/jbl Enclosure Mission Statement - It is our duty as public servants to create, in partnership with the citizenry, an innovative, responsive, and unified community where every citizen of Martinsville, Henry County, and surrounding areas may have the opportunity to become self-sufficient, with a feeling of satisfaction and nride: and to he faithrid .qlewnrd~ nf th~ nnhlln tn:~t in ~n ~ffn, m PnhanP~. thP n,Mitv nf llf~ thrnnahnnt th~ ~ntnmnnitv fnr thiq and ~,nre ~e. neratinnq.