Minutes 05/13/1980 - Laserfiche WebLink

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(~ r TUESDAY MAY 13, 1980 - VI. PROCEDURE A. Disbursement of Travel Advances 1. The Director of Finance may approve advances of estimated travel funds and issue checks therefor if proper requests for such advances are received at least ten days prior to the occasion for travel. B. Documentation of Travel Expenses 1. All personnel on return from travel should immediately submit to the Director of Finance, on forms supplied, a completed Travel Expense Report, supported by receipts for transportation, registration and lodging, and such other receipts as are practical. The report shall also show whether an additional amount or a refund from an advance is due. 2. Timely Reporting A Travel Expense Report must be submitted in timely fashion to the Director of Finance. If such report is not filed within thirty days after expense is made, requests for reimbursement will not be honored. In instances where travel occurs less than thirty days from the end of a fiscal year, the Travel Expense Report must be filed by the end of the fiscal year. At the suggestion of Councilman Oakes, Council directed that the problem of offensive odors emanating from the City's Water Pollution Control (Sewage Treatment) Plant be included on each agenda for Council's regular meetings until otherwise instructed. Pursuant to applicable provisions of Article 8 of Chapter 21 of Title 58 of the CODE - OF VIRGINIA (1950, and as amended), Council authorized Mr. C. P. Kearfott, Attorney at Law, to take action in the name of the City of Martinsville against the owners, heirs and/or assigns of the M. A. Godfrey Estate for delinquent taxes on this estate's property located at 530 Dillard Street. Upon recommendation of City Manager Noland, Council accepted a grant award of $4,500.00 from the United States Department of Energy (under Public Law 95-619) to finance, with the It