Laserfiche WebLink
<br />(- f'> C <br />( '.J tj <br /> <br />TUESDAY <br /> <br />MAY 13, 1980 <br /> <br />In response to a recent request from Council, City Manager Noland proposed and <br /> <br />presented the following policy pertaining to the City's travel expense regulations, <br /> <br />which policy and regulations Council unanimously adopted: <br /> <br />1. PURPOSE <br />This regulation sets forth the City's policy regarding official <br />travel which the City pays for in full or partially. <br /> <br />II. FUNDABLE TRAVEL EXPENSES <br />Costs which are eligible for payment with City funds include <br />costs of food, lodging, transportation, personal vehicle use, <br />registration fees, costs of official local study tours which <br />may occur at conventions or conferences, and reasonable <br />gratuities. Costs for entertainment are excluded, unless <br />entertainment is priced as a part of a banquet ticket, for <br />example. <br /> <br />III. APPLICABILITY <br />A. As to Council itself, the regulations shall be as set <br />from time to time by the Council. <br />B. Employees under the jurisdiction of the City Manager. <br />C. Travel by Department Heads shall be subject to the <br />specific approval of the City Manager. <br />D. Travel by personnel in the various Departments shall <br />be the responsibility of and under the direct control <br />of the respective Department Heads. <br />E. Expenses for spouses shall not be allowed. In cases <br />where rates for lodging are established separately for <br />two or more persons to a room, lodging at the single <br />rate only shall be allowed. <br /> <br />IV. <br /> <br />USE <br />A. <br /> <br />OF PRIVATELY-OWNED VEHICLES <br />Flat monthly or per mile allowances for use of <br />privately-owned vehicles for travel within the City <br />and its environs shall be as determined in the <br />respective approved budget allocations. <br />Authorized travel beyond the environs of the City shall <br />be reimbursable on a per mile basis at the same rate <br />which shall be allowed from time to time by the State <br />for State employees who use their own vehicles on State <br />business. <br /> <br />B. <br /> <br />V. EMERGENCIES <br />Where an emergency need is clearly shown, the City Manager <br />may approve specific travel expense not anticipated in the <br />approved budget. <br />