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<br />() <br />_lJ <br /> <br />TUESDAY <br /> <br />JULY 28, 1981 <br /> <br />or both; provided, that neither shall be required for <br />materials and supplies or contractual services such as <br />various allowances to City employees, advertisements and <br />public notices, court costs, employee membership dues and <br />subscriptions, postage, insurance premiums, utilities and <br />communications, travel expenses, meals for emergency <br />crews, and goods or services under formal contract or <br />personal services for which fees are fixed by State law <br />or City code. No purchase order shall be required for <br />contractual services involving the issuance of a contract <br />on a competitive bid basis, but such contract shall be <br />approved by the City Manager. The Purchasing Agent shall be <br />responsible for securing such competitive bids on the basis <br />of specifications developed in cooperation with the using <br />department. <br /> <br />Upon receipt of a properly executed requisition from a <br />department, the Purchasing Agent shall determing whether <br />to proceed with the small purchase procedure (if the pur- <br />chase is for not more than $100). formal advertising <br />(ordinarily required if the purchase exceeds $10,000), <br />competitive negotiation, or non-competitive negotiation. <br /> <br />When purchases are made through competitive bidding, the <br />contract shall be let to the lowest responsible bidder, <br />taking into consideration the qualities of the articles or <br />services proposed to be supplied, their conformity with <br />specifications, the purpose for which required, the time of <br />delivery, discounts, transportation costs, and life-cycle <br />costs. Bids shall be received only in accordance with <br />specifications provided by the Purchasing Agent. All bids <br />may be rejected. Each bid with the name of the bidder shall <br />be entered of record, and each record with the successful bid <br />indicated, after the letting of the contract, shall be open to <br />public inspection. When bids shall have been accepted, the <br />Purchasing Agent, at his discretion, may require of the <br />successful bidder a bond payable to the City, with good and <br />sufficient surety, conditioned that he will fully, faithfully <br />and accurately execute the terms of the contract into which <br />he has entered. The bond shall be filed in the office of the <br />Purchasing Agent. <br /> <br />Except in an emergency, no order for delivery on a contract <br />or purchase order for supplies, materials, equipment or <br />contractual services for any City department shall be awarded <br />until the Director of Finance shall first have certified that <br />an unencumbered balance in the appropriations concerned, in <br />excess of all unpaid obligations, is sufficient to defray the <br />cost of such order. Whenever any department or individual <br />shall purchase or contract for any supplies, materials, <br />equipment or contractual services contrary to the provisions <br />of this article or contrary to the rules and regulations made <br />thereunder, such order or contract shall be void and of no effect. <br />