Minutes 06/28/1988 - Laserfiche WebLink

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TUESDAY, JUNE 28, 1988 The ongoing monthly~costs imposed by Centel after the initial implementa- tion period are $3,223 for equipment maintenance plus rental of the tele- phone circuits. Circuit rental costs will be based on rates allowed by the State Corporation Commission. They are estimated to be approximately $1,167.77 per month, for a total estimated monthly cost of $4,390.77. Based on current estimates of the number of telephone access lines at that time, the monthly ongoing rate to users would be $0.15 per month. In both the capital and ongoing maintenance costs, the actual amounts collected from the surcharge could not exceed actual costs. Depending on the actual number of telephone access lines, it is possible that the capital costs may be paid more quickly and the monthly costs thereafter may be less per user. In order to impose the surcharge on telephone users, it will be necessary for the Council to adopt an ordinance imposing a special tax on consumers of telephone service in the amount of $0.72 per month for each access line. All revenue from this tax is to be collected by the Treasurer and paid to the Martinsville-Henry County Dispatch Center to pay for capital installation and maintenance cost of the E911 System. The surcharge would normally become effective after sixty days notice by certified mail to the Telephone Company from the City imposing the tax. According to the City Attorney, the sixty-day notice requirement may be waived to permit implementation of this tax on all telephone bills rendered on or after August 1, 1988, since the acceleration of the beginning date of this tax was proposed by Centel and would be beneficial to the Telephone Company. To meet the August 1, 1988, date for implementing the tax a public hearing would have to be held on the proposed ordinance which could be scheduled for July 12, 1988, and the ordinance adopted on July 26, 1988. Aside from the initial capital costs and ongoing maintenance costs to Centel, the routine operating costs of the Joint Dispatch Center would be borne by the City and County. Initially, we recommend that the City pay 25% of the costs and the County 75% which is based on the ratio of each jurisdiction's population to the total population of the two jurisdictions; and the number of access lines in each jurisdiction in ratio to the total access lines in both jurisdictions. This apportionment of costs will be examined by the Board of Directors of the Joint Dispatch Center after the first three years for recommendations on any future revisions to the ratio. Based on a system implementation date of January 1, 1990, it is recommended that the E911 Coordinator, who would supervise the Center, be employed on May 1, 1989. Twelve dispatchers would be employed as of January 1, 1990. Based on these assumptions, operating budgets for the fiscal years ending June 30, 1989; June 30, 1990; and June 30, 1991, have been prepared. The City share of operating costs would be $1,362 in fiscal year 1989, $47,012 in fiscal year 1990, and $93,016 in fiscal year 1991. If the program is implemented as recommended, operating funds would have to be appropriated beginning in FY88-89 and increased each year as noted.