Minutes 01/09/1979 - Laserfiche WebLink

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(. ..li ) TUESDAY JANUARY 9, 1979 Where extenuating circumstances or uncontrollable conditions prohibit either the grievant or respondent from complying with a particular procedure within the stated period of time, a reasonable delay in the proceedings shall be allowed without the agreement of the other party. The City Manager shall determine whether there is substantial reason for the delay and if so, what shall be considered a reasonable extension of time. This provision shall apply in any instance in which the two parties cannot reach mutual agreement on a substanial procedural requirement. Employees of the City who wish to file a grievance must follow the step-by-step procedure as hereinafter specified, except as follows: -- a. An employee whose immediate supervisory level is above that which is set forth in Step I, and below the supervisory level as set forth in Step IV, shall initiate his/her grievance with his/her next level of supervision using the appropriate step level fitting his/her particular situation. The initial procedure for filing such a grievance shall be set forth in that step. b. Departments and offices which do not have the number of levels or supervision paralleling the supervisory levels as set forth in the steps of this grievance procedure, may omit nonapplicable intermediate steps, provided, however, the initial procedure for filing a grievance shall conform to the requirements of the step in which the employee initiates the grievance. Sec. 9-7 Procedure - 9-7.1 First Step - Within thirty (30) days after the occurence or condition glvlng rise to the grievance, the employee affected may identify the grievance verbally to the employee's immediate supervisor. Within five (5) working days of such presentation, the supervisor shall give his/her response to the employee with respect to the grievance, or shall advise the employee that additional time for such decision is needed, in which case a decision must be given the employee within three (3) working days thereafter. If a satisfactory resolution is not reached by this process, the employee shall reduce the grievance to writing, identifying the nature of the grievance and the expected remedy on the grievance form. Such written grievance shall be presented to the immediate supervisor within five (5) working days of the immediate supervisor's verbal reply. The immediate supervisor must then reply in writing within five (5) working days.