Minutes 12/13/1983 - Laserfiche WebLink

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)<)4) ",'d '"" DECEMBER 13, 1983 TUESDAY Treasurer John W. Bouldin, Jr, both by letter and in person, commented on the Audit Report findings, as to procedures and controls as they involve the Treasurer's office and, also, pointed out some of the problems he and his office personnel encounter in the daily transaction of business, including certain times of the day in which his office does not have access to the City's computer system (i.e., for example, when the Finance Department, of necessity, is "backing up" the previous day's transactions for storage and security, which must be done --because of limited personnel and time-- during regular office hours and which, if done outside of regular office hours, as City Manager Edmonds pointed out, will require "shift work" and considerable additional cost, a matter requiring study). Mr. Bouldin also apprised Council of a new procedure, beginning in 1985, whereby, if a local government elects, amounts due such local govern- ment by an individual will be withheld by the State Department of Taxation and/or the Federal Internal Revenue Service from such individual's income tax refund, if any, with twenty-five per cent of the amount withheld (collected) to be retained by the respective tax agency and seventy-five per cent to be forwarded to the local government towards any delinquent amount due from such individual. In conclusion, Mr. Bouldin assured Council of his continuing cooperative efforts toward complying with--and effecting--the proce- dural and control recommendations set forth in the Report on Audit. City Manager Edmonds also (by memorandum report dated December 7, 1983) commented on and compared the ending surpluses of the major City funds, as stated in the 1982-83 Report on Audit, with those projected at July 1, 1983, in the 1983-84 Budget Document, noting that either an under-estimation of revenue or an over-estimation of expenditures, or a combination of both, for the 1982-83 fiscal year in preparation of the 1983-84 budget, accounted (for the most part) for the following differences (i.e., excess of audit findings over budget projections):