Agenda 08/08/2006 - Laserfiche WebLink

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FY 2007 Performance Contract Documents May 5, 2006 Page 3 2. Several references are included to co-occurring disorders, in accordance with State Board Policy 1015, for example on pages 1, 2, 3, and 4. 3. Language about evidence-based practices in item 5 on page 2 and at the top of page 4 is broadened to include best or promising practices. General Requirements Document Changes 1. Language regarding financial management, procurement, and reimbursement reviews is added on pages 6, 7, and 8 to clarify that the Department no longer conducts these reviews routinely. 2. Language is added to section 12.a.3.) on page 11 to exempt most limited services from the requirement for reviews of ISPs. 3. Language about disaster response on page 15 is updated to reflect current practice. 4. Additional substance abuse prevention requirements are added to page 41 in items 9 and 11. All of the contract's Exhibit A will be submitted electronically, using CARS-ACCESS software supplied by the Department. More detailed information about which parts of the contract must be submitted on paper is contained in Exhibit E of the contract, the Performance Contract Process. CARS-ACCESS also contains Table 2: FY 2007 Board Management Salary Costs, which enables CSBs and the Department to respond to requirements in S 37.2-504 of the Gode of Virginia. The Department is distributing FY 2007 contract documents electronically, rather than as paper copies by mail. This enables the Department to distribute these contract documents more quickly and easily and allows recipients to distribute the documents to others more rapidly and efficiently. To be accepted for processing by the Department, a performance contract must satisfy the criteria in Exhibits E and I of the contract. 1. Exhibits A and H (first two pages) must be submitted to the Department's Office of Information Technology Services using the CARS-ACCESS software and must be complete and accurate. 2. Since the contract is being distributed electronically to CSBs, the parts of the contract that are submitted on paper should be printed, signed where necessary, and mailed to the Office of Community Contracting at the same time that Exhibits A and H are submitted. These parts include: the signature page of the contract body (page 15), the Board's current organization chart (the third page of Exhibit H); Exhibit D, if applicable, Exhibit F (two pages), the first page of Exhibit G, and the signature page of the Partnership Agreement (page 9). The second page of Exhibit G must be submitted as soon as possible and no later than the last business day in September. The Department must receive all parts of the contract that are submitted on paper before a contract submission will be considered to be complete. 3. Exhibit A must conform to the allocations of state and federal funds in the Letter of Notification enclosures, unless amounts have been revised by or changes negotiated with the Department and confirmed by the Department in writing. Revenues must equal expenses on all contract forms. Contracts must contain actual appropriated amounts of local matching funds. If a CSB cannot include the minimum 10 percent local matching funds in its contract, it must submit a written request for a waiver of the matching funds requirement, pursuant to S 37.2-509 of the Gode of Virginia, to the Office of Community Contracting with its contract. More information about the waiver request is contained in an attachment to this memorandum.