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Martinsville <br /> <br />City Council <br />Agenda Summary <br /> <br />Agenda Item Number <br />Department: <br />Date: <br /> <br />City Manager <br /> 12-2-04 <br /> <br />Agenda Item: Discussion of regional Jail study and pmpasal submitted by Pittsylvanla County. <br /> <br />Sumlnaxy: The study we have been provided is the operational analysis. In a July meeting of all the <br />con'ununities Mr. Sleeper stated Plttsylvania County would pay for that study ff the communities would <br />agree to cooperate, ali did. <br /> <br />The next step Is completion of the planning study, which produces the A&E drafts and will cost $47,000. <br />Our share of that expense would range from $7,8.33 to $15.667 depending on how many communities <br />participate. Mr. Sleeper informed Mr. Bartlett the City could withdiaw from the project at the end of the <br />planning study and not precede to construction if we so decided. <br /> <br />Certain information in the study Is not correcL The only error for the City is the chart at the bottom o! <br />page 33. A corrected chart is found in the attachment. <br /> <br />The attachment provides an analysis of the study and its methodology. Fault is found in the forecast o! <br />future inmate populations. The study uses data from 1998 - 2004. Because of changes to our economic <br />and population base we believe using data prior to 2001 is unwise. Using data from 2001-2004 yields <br />inmate population estimates considerable less than the study. So much less the actual need for additional <br />bed space is a matter of debate. <br /> <br />Our building 2 only cost $12,812 per bed vice the $112.000 stated in the study. We could build another <br />building 2 for 77% less than the estimate in the study. Additionally the forecasted operational cost Is <br />$63.08 per inmate day vice our current cost of $44.85, a 41% increase. We are very concerned the <br />operational cost could increase significantly. <br /> <br />Despite the problems noted above we recommend accepting the offer toJoin in the plarming study If we can <br />in fact decline to participate in construction and not have to pay for the operational analysis as promised. <br />While we have concerns over the need for additional beds and the projected operational costs, the Iow cost <br />of our participation to obtain valuable information that could be of use in the future makes this offer <br />atlractive. <br /> <br />l~ecommended Council Action: Authorize the City Manager to accept the request from <br />Pittsylvanta County to Join in a planning study for a regional Jail subject to the City not having to <br />pay for the operational study and the ability of the City to decline in participating in construction. <br /> <br />ATFACHMENTS: Role Call Aye Nay <br /> <br /> Memo <br /> Staff Report <br /> <br />~ Correspondance <br /> Bid Tabulation <br /> P/C Recommendation <br /> P/C Minutes <br /> <br /> Citizen <br /> Consultant Report <br /> <br />Council Minutes <br />Existing Ordinance <br />Proposed Ordinance <br />Attomey's Report <br />Pe~n <br />Contract <br />Budget Amendment <br />Legal Notice <br />Other--Jail Study <br /> <br />Mayor & Vice Mayor <br />u__ s.~ colibe <br />M.__ S.~ Reynolds <br /> <br />Council Members <br />M.~ <br /> <br />u._ s.~clerk <br /> <br /> <br />