Agenda 12/02/2004 - Laserfiche WebLink

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Martinsville A CITY WITHOUT LIMITS From: W.W. Bartlett, Assistant City Manager To: Dan Collins, City Manager Subj: Regional Jail Date: November 30, 2004 I have read the study and reviewed its conclusions and recommendations. I have also spoken to Sheriff Draper and he provided much valuable data and insight into this project. Based on the study and information I will present below I recommend one of two responses be prepared. First, the City of Martinsviile accept the invitation to participate in the study with the option to pull out of the project once the study has been completed. The second response would be to decline the invitation to join Pittsylvania County in building and operating a regional Jail. I have spoken to Mr. Sleeper, County Administrator of Pittsylvanla County; he has informed me all participants would have the option of declining to participate in the actual construction of the regional jail once the study was concluded. The cost of the study is estimated to be $52,000 for the operational analysis and an additional $47,000 for the planning study, which produces the A&E drafts. The operational analysis is the study we have been provided. After speaking to Mr. Sleeper I am still not sure if the City would have to pay a share of the cost of this study. At our meeting in July Mr. Sleeper stated none of the communities would have to provide any funding for the study. If all six communities participate in the operational analysis our portion of the cost would be $8,666. If all six then participated in the planning study our part of that cost would be an additional $7,833 for a total of $16,499. We should inform Mr. Sleeper we are willing to participate in the planning study and pay for our portion of that study since we were informed earlier we would not have to pay for the operational analysis. At the end of the planning study we will reevaluate our participation based on the results of that study. This would be the response I would recommend and would cost the city anywhere from $7,833 to $15,667 if only 3 communities participate. Before we start our analysis of the study I must inform you the table at the bottom of page 33 is not correct. The first attachment shows the correct information. I verified this with Mr. Powell who conducted the study. I found other errors but they concerned other localities and as such need no other discussion. I have several concerns with the study. First, using data back to 1998 is questionable. With the implementation of "no parole", the three strikes role, the economic disruptions and the loss of population that have 55 west Church Street RO. Box 1112 Martinsville, VA 24114-1112 540-656-5000 www. ci.martinsville.va.us