Agenda 12/02/2004 - Laserfiche WebLink

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Martinsville City Council Agenda Smmnm'y Agenda Item Number ~ Department: City Manager Date: 12-2-04 Agenda Item: Discussion of regional jail study and proposal submitted by Pittsylvania County. Summary: The study we have been provided is the operational analysis. In a July meeting of all the communities Mr. Sleeper stated Pittsylvania County would pay for that study ff the communities would agree to cooperate, all did. The next step is completion of the planning study, which produces the A&E drafts and will cost $47,000. Our share of that expense would range from 87,833 to 815,667 depending on how many communities participate. Mr. Sleeper informed Mr. Bartlett the City could withdraw from the project at the end of the planning study and not precede to construction if we so decided. Certain information in the study is not correct. The only error for the City is the chart at the bottom of page 33. A corrected chart is found in the attachment. The attachment provides an analysis of the study and its methodology. Fault is found in the forecast of future inmate populations. The study uses data from 1998 - 2004. Because of changes to our economic and population base 'we believe using data prior to 2001 is unwise. Using data from 2001-2004 yields inmate population estimates considerable less than the study. So much less the actual need for additional bed space is a matter of debate. Our building 2 only cost 812,812 per bed vice the 8112,000 stated in the study. We could build another building 2 for 77% less than the estimate in the study. Additionally the forecasted operational cost is 863.08 per inmate day vice our current cost of 844.85, a 41% increase. We are very concerned the operational cost could increase significantly. Despite the problems noted above we recommend accepting the offer to join in the planning study if we can in fact decline to participate in construction and not have to pay for the operational analysis as promised. While we have concerns over the need for additional beds and the projected operational costs, the low cost of our participation to obtain valuable information that could be of use in the future irmkes this offer attractive. Recommended Council Action: Authorize the City Manager to accept the request from Pittsylvania County to join in a planning study for a regional jail subject to the City not having to pay for the operational study and the ability of the City to decline in participating in construction. ATTACHMENTS: Role Call Aye Nay Memo Council Minutes Mayor & Vice Mayor X Staff Report Existing Ordinance M S__ Cobbe Correspondence Proposed Ordinance M__ S Reynolds Bid Tabulation Attorney's Report P/C Recommendation Petition Council Members P/C Minutes Contract M S__ Roop Application Budget Amendment M S__ Ferrill Citizen Legal Notice M S__Clark Consultant Report X Other -.Jail Study