Agenda 08/10/2004 - Laserfiche WebLink

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FY 2005 Community SerVices Performance Contract 4) Program and Service Re~i~W~ ?h4 D~n~nt reserves the right to conduct or contract for reviews of programs or services provided or contracted by the Board under this contract to examine their quality or performance at any time as part of its monitoring and review responsibilities or in response to concerns or issues that come to its attention, as permitted under 45 CFR § 164.512 (a), (d), and (k) (6) (ii) and as part of its health oversight functions under § 32.1-127.1:03 (D) (6), § 37.1-198, and § 37.1-199 of the Code of Virginia or with a valid authorization by the consumer or his legally authorized representative that complies with the Human Rights Regulations and the HIPAA Privacy Rule. c. Reporting Requirements t) Board Responsibilities: For purposes of reporting to the Department, the Board shall: a) provide monthly, semi-annual, and annual Community Consumer Submission (CCS) extracts that will report individual consumer characteristic and service data to the Department, as required by § 37.1-198.D of the Code of Virginia, the federal Substance Abuse and Mental Health Services AdministratiOn, and Part C of Title XIX of the Public Health Services Act - Block Grants, § 1943 (a) (3) and § 1971 and § 1949, as amended by Public Law 106-310, and as permitted under 45 CFR §§ 164.506 (c) (1) and (3) and 164.512 (a) (1) and (d) and under §32.1-127.1:03.D (6) of the Code of Virginia; b) follow the current Core Services Taxonomy, Medicaid Regulation definitions of State Plan Option and MR Waiver services, and Individualized Client Data Elements (ICDE) or Community Consumer Submission (CCS) when responding to reporting requirements established by the Department; c) maintain accurate information on all of the consumers whose services are funded through this contract; d) complete the National Survey of Substance Abuse Treatment Services (N-SSATS), formerly the Uniform Facility Data Set (UFDS), annually that is used to compile and update the National Directory of Drug and Alcohol Abuse Treatment Programs and the on-line Substance Abuse Treatment Facility Locator; e) report required Inventory of Mental Health Organizations data in accordance with federal requirements; f) report Performance-Based Prevention System information on prevention services provided by the Board that are funded by the SAPT Performance Partnership Block Grant; and g) supply information to the Department's Forensics information Management System for consumers adjudicated not guilty by reason of insanity (NGRI), as required under § 37.1-198.D of the Code of Virginia and as permitted under 45 CFR §§ 164.506 (c) (1) and (3), 164.512 (d), and 164.512 (k) (6) (ii). 2) Routine Reporting Requirements: The Board shall account for all services, revenues, and expenses accurately and submit reports to the Department in a timely manner using CARS-ACCESS, the CCS, or other software provided by the Department. The Board shall provide the following information and meet the following reporting requirements. All reports shall be provided in the form and format prescribed by the Department. Routine reporting requirements include: a) the types, amounts, and static capacities of services provided; expenses for services provided; and numbers of consumers served by core service and revenues received by source and amount by program area through the CCS and CARS-ACCESS (semi-annually);