Agenda 11/27/2001 - Laserfiche WebLink

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contractor from future bidding based on staff recommendation and/or public complaint. Any such correspondence to the contractor will be sent by certified mail, and will detail the problems and the reasons for the action. B. Pre-Bid Activities The Rehabilitation Specialist will hold an informational meeting for interested contractors, both prime and sub. All Federal, State, and local guidelines and requirements will be discussed. Housing quality standards, master specifications, bidding procedures, work process and payment schedules will be reviewed. The rehab projects will be grouped together in phases for bidding purposes in the most effective manner to ensure timely implementation of the program. C. Bidding All work and materials will be procured through competitive bidding. Bid packages will be provided to all contractors. These will include detailed bidding procedures for contractors to follow in preparing and submitting their bids, along with rehabilitation specifications. No one prime contractor may have more than two (2) jobs under construction at any one time. However, the Rehab Board may waive this limitation at its discretion based on the size of the company, the contractor's work experience, and ability to complete the jobs in a timely fashion. The Rehab Specialist will conduct a mandatory walk-through of the structure under consideration for bid. In the event no acceptable bid is received for a particular house, the City may request authorization from VDHCD to negotiate a noncompetitive contract with the lowest responsible bidder. The Housing Rehabilitation Board will review and approve the bids prior to the award of the contracts. D. Construction Contract The Property Owner, the Contractor, and the City will enter into a construction contract that includes an agreement, general conditions, and Federal contract conditions. All local and state licenses and permits will be required for each job. All work must be completed within sixty (60) days of the contract date. Extensions of this time period are subject to the Rehab Specialist's approval and shall be for causes beyond the contractor's control such as inclement weather or material unavailability. Change orders are deletions or additions to the specifications made through an addendum to the rehabilitation contract.. Change orders will be initiated by the Rehab Specialist only for work that was not foreseen prior to construction (conditions obscured by walls, floors, etc.). Change orders will not be executed without signed authorization and agreement to the specified work and cost by the Homeowner, Contractor and Housing Rehabilitation Specialist. Any change order exceeding $1,000, any order that will cause the cumulative amount of change orders to exceed $1,000, or that will cause the contract amount to 14