Minutes 01/13/1964 - Laserfiche WebLink

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218 MONDAY JANUAR.LU. 1964 A special and duly-called meeting of the Council of the Ci~y of Martinsville, Virginia, was held Monday, January 13, 1964, in the Cou.ncil Chamber, City Hall, beginning at 1J:00 A.M., for the purpose of di:-ecting required accounting and auditing procedures as a result of the unexpected death on Sunday, January 12, 196LI-, of WilHam R. Shumate, City Treasurer. All members of Council were present, viz., Mayor J. Frank Wilson, presiding; Vice-Mayor Fred T. Renick; Harry L. Boaz; Thomas J. Burch; and E. E. Stone. After the invocation, Mayor Wilson stated the purpose of this meeting, as herein- before stated, and in this connection Council was informed of the required procedure under law with respect to aQditing the records of a City Treasurer when the oft'ice is vacated by death or otherwise and with respect to the ces~3ation of acti vi ties in such an office pending completion of the required audit and the appointing by the Judge of the Circuit Court of a successor and the qualifying of the appointee. Council was informed that the State Auditor of Public Ac~ounts will handle the auditing procedures for the Commonwealth of Virginia as to records and accounts to which t~'le State of Virginia is a party and that it has been recommended that the firm of William Z. Ford, CPA, be employed to audit the records relating striGtly to the City' s intere~,t, inasmu::;h as this firm has conducted the last two annue.l audits for the City. Upon mction, duly seconded and unanimously car:2ied, Coun,;il requested the said firm of William Z. Ford, CPA, to conduct the audit with respect to the City's accounts and records in custody of the late Treasurer's office and, further, authorized the payment to this auditing finn of the cost charged for services rendered when the audit is completed.