Agenda 05/12/2009 - Laserfiche WebLink

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April 14, 2009 will pay for 34%, or $238,000, of the renovation costs. Henry County's share of the renovation costs would be 66%, or $462,000. Any additional renovation costs will be split according to the current capital cost share formula previously agreed to between the parties of 34% of the City and 66% for County. 4) The County of Henry will convey a 34% interest in the Athena property to the City of Martinsville, as tenants in common with the County, by special warranty deed with English covenants of title. 5) The County of Henry and the City of Martinsville will agree to split 50/50 any payments legally required to be refunded for grant monies used to build Clearview Business Park if the City is required to do so as a result of the usage of DSS in the Athena site. 6) A new lease agreement will be drawn and executed for the Athena facility, using all the conditions with the DSS as outlined in the current lease agreement, to the extent these terms and conditions do not conflict with the Virginia Department of Social Services General Lease Requirements. 7) The City/County/DSS will create a committee consisting of the City Manager, County Administrator, and the Director of the Department of Social Services to design and approve a layout and the use of the building, including furniture and fixtures. 8) At the end of each calendar year, DSS will schedule on-site facility inspections to include a city representative and a county representative to determine upcoming maintenance needs for inclusion in the city and county budget process. The DSS will be responsible for submitting the report after the inspections are completed. 9) The City /County will partner together to maximize use of the Athena building and the current DSS facility. It is the hope of the County and the City that these actions will address concerns by all parties and that all parties can focus on the future growth and prosperity of our community. This Memorandum of Understanding was approved this day of April 2009 by majority vote of the Martinsville City Council; and by majority vote of the Hcnry County Board of Supervisors; and majority vote of the Henry-Martinsville Department of Social Services Board. Debra Buchanan, Chairman Henry County Board of Supervisors Kathy Lawson, Mayor City of Martinsville Ben Meador, Chairman Henry-Martinsville Social Services Board Mayor Lawson noted the agenda item for hearing an update from Mark Heath of the Martinsville-Henry County Economic Development Corporation will be moved to the May 12 Council agenda. After comments from Wayne Knox regarding a recommendation from the Planning Commission to amend the Historic District Design Guidelines Mayor Lawson opened the public hearing. There being no public comments, Mayor Lawson closed the public hearing. On a motion by Gene Teague, seconded by Danny Turner, with the following 5-0 recorded vote: Mrs. Lawson, aye; Mr. Reynolds, aye; Mr. Stroud, aye; Mr. Teague, aye; and Mr. Turner, aye, Council approved, on first reading, the ordinance amending the Historic District Design Guidelines as recommended by the Planning Commission. City Manager Clarence Monday introduced Bond Counsel, Paul Jacobson with Sands, Anderson, Marks & Miller and Ted Cole of Davenport & Company who have worked hard on this project noting with interest rates as low as they are, it was a good time to do a risk free RFP and position ourselves to handle