Agenda 10/28/2008 - Laserfiche WebLink

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October 9,2008 A called worksession of the Council of the City of Martinsville, Virginia, was held on October 9, 2008, in Room 32, Municipal Building, at 6:30 PM, with Mayor Kathy Lawson presiding. Council Members present included: Mayor Lawson, Vice Mayor Kimble Reynolds, Jr., Council Member Gene Teague, Council Member Danny Turner and Council Member Mark C. Stroud, Sr. Staff present included: Clarence C. Monday, City Manager, Brenda Prillaman, and City Attorney, Eric Monday. After calling the meeting to order, Mayor Lawson asked the City Manager to brief Council on the audit issue. Clarence Monday explained to Council there is a new accounting standard that took effect FY08 which is detailed in the letter provided from the auditor, copies of which were given to Council for their review. The accounting standard requires a copy of the audit plan be given to Council members prior to the audit being completed. He pointed out the auditor was very complimentary of our internal controls and that the city will incur a minimal cost increase due to the extra time required for this new accounting standard. There was also brief discussion regarding the transit system and possible opportunity for some federal funding to assist in expansion of the transit system. Council was provided a listing of the key outcomes recently developed by city department heads using City Council's Strategic Priorities. Council reviewed each Strategic Priority category and agreed on the following key outcomes: GOVERNMENT- Council agreed on items 1.1 through 1.6 as developed by city staff: 1.1 Improved customer satisfaction; 1.2 Increased number of citizens qualified and interested in serving on Boards and Commissions; 1.3 Improved communications with the citizens/public to demonstrate and reinforce the government's accountability; 1.4 Successfully partner with our governmental neighbors and private groups to bring new business and other opportunities to our community; 1.5 Successful cooperation with Henry County to evaluate opportunities to combine programs, etc. to create a more efficient government for the community; 1.5 Increased community participation. Council added one item to this category: 1.7 Identify one to two internal government processes for efficiency.