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FY 2005 Community Services Performance Contract <br /> 3) The Department shall manage its ~en~{ h~alth and mental retardation facilities to <br /> support service linkages with the Board, including adherence to the applicable provisions <br /> of the Continuity of Care Procedures and the Discharge P/anning Protocols. The <br /> Department shall assure that its mental health and mental retardation facilities use <br /> teleconferencing technology to the extent practicable and whenever possible to facilitate <br /> the Board's participation in treatment planning activities and the Board's fulfillment of its <br /> discharge planning responsibilities for its consumers in state facilities. <br /> <br /> 4) The Department shall involve the Board, as applicable and to the greatest extent <br /> possible, in collaborative planning activities regarding the future role and structure of the <br /> state facility system. <br /> <br /> c. Quality of Care <br /> <br /> 1) The Department with participation from the Board shall identify consumer outcome, <br /> provider performance, consumer satisfaction, and consumer and family member <br /> participation and involvement measures for inclusion in this contract, pursuant to § 37.1~ <br /> 198 of the Code of Virginia, and shall collect information about these measures. <br /> <br /> 2) The Department may provide professional consultations to the Board upon request for <br /> clinically complex or difficult or medically-cemplicated cases within the resources <br /> available for this purpose in the Department or its facilities and as permitted under 45 <br /> CFR § 164.506 (c) (1), when consumers or their legally authorized representatives have <br /> requested second opinions and with valid authorizations that comply with the Human <br /> Rights Regulations and the HIPAA Pdvacy Rule, if the Board is not able to provide those <br /> second opinions within its resources. <br /> <br /> d. Reporting Requirements <br /> <br /> 1) The Department shall work with representatives of Boards to ensure that current data <br /> and reporting requirements are consistent with each other and with the current Core <br /> Services Taxonomy, Individualized Client Data Elements (ICDE) or Community <br /> Consumer Submission (CCS), and TEDS and other federal reporting requirements. The <br /> Department also shall work with representatives of Boards in planning and developing <br /> any additional reporting or documentation requirements beyond those identified in this <br /> contract to ensure that such requirements are consistent with the current Core Services <br /> Taxonomy, ICDE or CCS, and TEDS and other federal reporting requirements. <br /> 2) The Department shall collaborate with raprasentatives of the Board in the implemen- <br /> tation and modification of the Community Consumer Submission (CCS), which reports <br /> individual consumer characteristic and service data that is required under § 37.1-198.D <br /> of the Code of Virginia, the federal Substance Abuse and Mental Health Services <br /> Administration, and Part C of Title XIX of the Public Health Services ACt - Block Grants, <br /> § 1943 (a) (3) and § 1971 and § 1949, as amended by Public Law 106-310, to the <br /> Department. The Department will receive and use individual consumer characteristic <br /> and service data disclosed by the Board through the CCS as permitted under 45 CFR §§ <br /> 164.506 (c) (1) and (3) and 164.512 (a) (1) and under § 32.1-127.1:03.D (6) of the Code <br /> of Virginia and shall implement procedures to protect the confidentiality of this <br /> informatiOn pursuant to § 37.1-197.A.16 and B.16 of the Code of Virginia and HIPAA. <br /> 3) The Department will work with representatives of the Board to reduce the number of <br /> data elements required whenever this is possible. <br /> <br /> 4) The Department will ensure that all surveys and requests for data have been reviewed <br /> for cost effectiveness and developed through a joint Department and Board process. <br />e. Discharge Assistance Project <br /> <br /> 1) Department Responsibilities: If the BOard participates in any DAP funded by the <br /> Department, the Department shall fund and monitor the DAP as a restricted fund. The <br /> <br /> n4-Rn-2cin4 <br /> <br /> <br />